Electronic Archiving is a dedicated application for archiving documents in electronic format in accordance with law 135/2007.
Document integrity, security, confidentiality, and availability of electronically archived documents are critical conditions for safe digital information management and preservation.
1. Document integrity
Document integrity refers to maintaining and protecting data against unauthorized or accidental changes during archiving, while ensuring security aims to protect information and prevent unauthorized access or loss of sensitive data.
Methods and best practices
The methods and practices we follow to ensure the integrity and security of electronically archived documents are as follows:
Confidentiality and privacy of stored information
All stored information is processed in a secure and confidential manner, complying with GDPR standards (GDPR Regulation 679/2016) as well as other applicable privacy and data protection regulations.
Being a very important issue in information management and electronic archiving, in order to guarantee 24/7 availability of access to electronically archived documents for authorized users, we have implemented effective policies and systems ensuring:
What documents do we archive by law?
Any type of document can be archived by law, from tax invoices, delivery notes, payment statements, contracts, insurance policies, etc.
The applicable legislation is as follows:
- Law 135/2007 on archiving documents in electronic form
- Law 455/2001 on electronic signature
- MCSI Order 493/2009 on the technical and methodological rules for the application of Law
- MCSI Order 489/2009 on the methodological rules for the authorisation of data centers
- Order MCSI 585/2011 supplementing Order 489/2009 of the Minister of Communications and Information Society on the methodological rules for the authorisation of data centers
The benefits of electronic archiving
In Romania, Law 135/2007 regulates the electronic archiving of documents and personal data. This law brings several advantages for institutions and individuals involved in the management and preservation of documents. Some of these advantages are the following:
Steps to implement electronic archiving
Why choose us for the implementation of the electronic archive
Authorized data center
The ADR accredited data center (Authorization 5842/01.10.2021) is designed for 99.98%/year availability, has 24/7/365 support and monitoring, and our digital solution uses a cluster of servers with redundancy and real-time replication in both Bucharest and Cluj, and is also designed for easy scalability so that it can always be expanded for increasing data volumes.